How to rescue an IT project? The basics of responsible project takeover

It is quite possible that many software development projects hit roadblocks. There could be reasons for this. As end customers we are often in a fix. We try to engage in a blame game with the software vendor or vendors. However, rather than engaging in fire-fighting, it would be better to look for some ways and means by which we can rescue an IT project that is being dogged by delays and other types of uncertainties.

We will discover about the various things that we should do to ensure to prevent delays as far as software development is concerned. We will also look at various aspects that ultimately lead to IT project management certification.

Identify The Reasons For Failure

Identifying the reasons for failure and delays is the first step towards correcting the problem. There are many reasons for software projects going awry and here are a few of them.

The schedule may not be adhered to. Software projects fail because of lack of a well-thought out schedule and deadlines. Delays are inevitable even with the best of human resources, tools and infrastructure unless there is a fool-proof schedule. Overshooting of budget: many software projects get stuck because of cost overruns. While having a budget is desirable, it does not make much sense to get stuck with the budget even at the cost of jeopardizing the whole project. There should be a mix of financial prudence and pragmatism in such cases. There is nothing wrong in overshooting the budget if the project stays on course. Regular changing of the scope of the project. While some minor changes to scope are acceptable, major changes often come as a roadblock and should be avoided.

How Can A Jinxed IT Project Be Rescued

Patience is the name of the game for any software project. It has to be borne in mind that IT project management certification does not come easy and there are quite a few things that must be taken into account. Software development is full of complexities and the meeting of minds of many stakeholders is important. When different stakeholders pull in different directions, the project could get stuck. In such cases, these few things that could help to bring the project back on track.

The first and foremost task is to sit down and identify the reasons as to why the project has got stuck. The above three reasons are just a few examples and therefore all the stakeholders must sit with an open mind and find out how far the software project has progressed and where has it failed.

While some bit of speeding of the processes might be possible, there are certain things in a software project that have their own gestation period. The same processes and procedures should not be short circuited under any circumstances.

Some Basics About Software Project Takeover

Handing over a completed IT project is highly critical, complex and involves a number of processes. Here are a few important points that needs to be taken into account

Analysis of source code: A cursory look at the source code of any software project should be able to give answers to the basic questions. Hence, this should be the first step of software project takeover.Assurance of code quality: An initial analysis of the code equality should help in understanding the overall quality of work. Documentation: The documentation is vital because it will help the end users to understand the project from bottom up.Testing results: This is important and forms one of the vital aspects of any IT project handover. Support services: The software developer should clearly lay down the support protocols and the right escalation procedures should be in place.

Summary:

In a nutshell, a well laid out road map with clearly laid down milestones will avoid hiccups and will also assist smooth project takeover.

Separation of Development and Production Environments

Separation of development, testing and production environments plays a significant role in achieving the bonding the functionalities of each together. However, the rules for the development of software to convert a testing into a production environment should be distinct and they should be well recorded (documented). A stage or environment is one for testing that exactly the same as the production environment. The testing environment is the actual production environment similar as much as possible. It may get connected to other services, data/database. It applies to any types of environments in software development.

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Document Management System Trends

In any organization, documentation is very important. It ensures easier storage and retrieval of information. For increased efficiency, there is a need for enhanced document management systems. There have been visible advancements in document management systems over the years. These developments are set to continue. The documentation advancements are focused on enhancing the security of stored documents.

To make that possible, there are a number of document management system trends as outlined below:

Online Security

Cybercrime has always been a threat to transferring and storing information online. Hackers have come up with more sophisticated ways of getting into systems to alter the existing information. Due to that, online security is expected to undergo some enhancement. The use of MyQ software is expected to grow. This software emphasizes the need for authentication in every document management system. Users are to use ID-Cards, Pins to log into their devices more often. The privacy of these credentials will improve online security to a great extent.

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The True Price of Paper. Using DMS to Cut Costs and Boost Productivity

Have you ever asked yourself how much your business is paying for paper documents? Of course, you can simply take your accounting spreadsheet from last month and look up the office expenses breakdown. But the truth is – the real cost is much higher than that.
According to the Bureau of Labor Statistics, about 25% of administrative services managers work overtime, and working late is one of the first indicators that the productivity at the office is lacking, Otherwise, people would leave work sooner. When facing such situation, you may ask yourself, is manual document process slowing you down? Is it easy to find correct files in your office? Maybe it’s time to consider switching to DMS (Document Management System) and be done with the paperwork nightmare?

What exactly is DMS?

In its very essence, DMS is integrated software that transforms your data into digital documents and helps you manage them more efficiently. When implemented properly, DMS can let you skip the entire paper document process altogether. Your team will be able to carry on with their usual tasks as usual and, with a single click, compose a digital file that gets stored automatically.
No more printing, no more tedious filing and no more piles of papers on your desk.

Why use Paperless Office Software?

Your average office employee uses up about 10,000 sheets of copy paper annually, this adds up to roughly two full cases. In the US alone, the use of paper for various office needs has accumulated to 4 million tons in last year alone, making up a quarter of the entire municipal waste. That’s just a couple of quick numbers to give you a rough scope of the problem.
The real question is how your business can benefit from DMS software?

Cutting Down on Unnecessary Expenses

The biggest cost of paperwork involves the printing and storage of copies, as there are additional costs associated with purchasing ink and the upkeep of printing and scanning equipment. If you are running a large operation, then the amount of space required to store paper documents adds to the cost of businesses.
By utilizing cloud storage technology, advanced paperless office solutions nullify these costs completely, saving you money and allowing you to maximize your space.

Improved Productivity

In many cases, delays in productivity can be direct results of excessive paperwork and human errors such as simple misplacing or mislabeling of a single document. While DMS provides benefits such as:
Instant document retrieval. By utilizing DMS, your staff can pull up any information in just a manner of seconds. Additionally, you can use sharing settings in order to provide designated team members with immediate access to a particular file, while keeping the same document secured in a cloud.
Accelerated invoice process. A paper invoice processing requires a great deal of data entry from your accounting department. First, they need to go through the document and then type in the information. Electronic invoice processing, provided by DMS systems, either completely eliminates paper by going fully digital or speeds everything up by a utilizing a combination of scanning and OCR (Optical Character Recognition).
Collaboration. Enterprise content management system provides the capability for multiple people to work on a single file at the same time, which speeds up the process significantly and reduces the number of iterations required to complete a single document.

Implementing Paperless Solution

These are just a few ways how DMS can streamline your office workflow and work more effectively. Saving the time of your employees on paperwork means that they can focus on more productive tasks. This, in turn, leads to the overall higher efficiency and higher profitability of your business. If you are interested in implementing most advanced DMS solution available on the market and move your office to a fully-digital workflow, then contact us at ItechCore.
Our company specializes in the development of the document management systems. With almost a decade of experience in delivering office productivity software, our team can design the one DMS that will be a perfect match for your unique business model.